Club Sport Forms

 

Team Participation Forms

Club Sport Application Form This form needs be submitted annually to be recognized as a club sport with the athletic department and student leadership
Club Sport Roster Submission A preliminary roster must be submitted by August 1.

Club Sport Participation Clearance Forms
These forms must be completed before an individual is allowed to participate in club sports

Club Sports and Recreation Release from Liability Use this link to complete the required Club Sports and Recreation Release from Liability (annually)
Club Sport Participant Insurance and Emergency Information  Use this link to complete the required Club Sport Participant Insurance and Emergency Information (annually)
Club Sports Player Contract Use this link to complete the required Club Sports Player Contract (annually)
Anti-Hazing Policy Use this link to complete the required Anti-Hazing Policy (annually)
IMLeagues Registration Use this link to create an IMLeagues account

Coaching Forms

Coaching Terms & Conditions All club coaches are required to complete the coaching terms and conditions. 
Club Sports Coaching Application All club coaches are required to complete the club sports coaching application.

Scheduling Forms

Season Declaration Form Complete the form to submit your club's anticipated season length
Club Sport Home Contest Request

This form is to submit a club sport home contest request. Home club sport contest requests should be submitted as early as possible and at least 7-10 days in advance. All home club sport games should NOT be scheduled with your opponent until final approval is received by the athletic department. Please note that requests are not guaranteed and are based on facility availability and EMS availability.

[ Once a home contest request has been approved an EMS detail request must be submitted. ]

Club Spot Practice Preferences This form is to submit you club sport practice day/time preferences. The club sport office will use this form to schedule practice times. Please note you are not guaranteed your preferences based on this form. This form will be used as assistance in making the schedule. 
CURR (Clark University Rapid Response Request

Use this form to submit a request for an CURR (Clark University Rapid Response) (formerly EMS) detail for a club sport home contest. The request should be made 7-10 days prior to the date of the home contest. The club sport hosting the home contest will be responsible for paying the CURR detail.

[ Please note an CURR detail should not be submitted until the home contest has been approved by the athletic department. ]

 Club Sport Accident Form Please complete this form if an injury or accident happened at any club sport practice/contest for your team or opponent
 
Travel Form Club Sport Travel Form is required prior to any club sport travel. Club Sports will send a confirmation e-mail indicating you have been approved for travel. You ARE NOT ALLOWED TO travel unless the form has been submitted you have received the confirmation e-mail. All club sport drivers need to fill out the "Club Sport Driver's Form" prior to traveling for the first time and should be submitted 7-10 day before traveling. The driver check from needs to be completed annually.
Driver Check Form All club sport drivers need to fill out the Club Sport Driver's Form two weeks to 10 days prior to prior to traveling for the first time. The driver check from needs to be completed annually.

Travel Expense Info

Travel Reimbursement Page Use this page to complete the information needed to submit a travel reimbursement requisition.

New Vendor Request (Both forms required)

New Vendor Request Form Use this form for the new vendor to complete the information and attach the form to your new vendor request in SmartBuy
W-9 Form Use this form for the new vendor to complete the information and attach the form to your new vendor request in SmartBuy

Club Reimbursement Form

Club Reimbursement Form Use this form to submit a club reimbursement in SmartBuy

Club Deposit Information

Depositing of funds collected on-campus should be remitted to the University Cashier’s Office daily.  The deposit should be accompanied with a CASHIER REMITANCE (you can get one from Spencer Manning in Athletics or at the cashier office).   For “fundraising” the appropriate FUND and ORGN (5299) and ACCT 5455 (KAC Misc Revenue) – For money collected from club students the appropriate FUND and ORGN (5299) and ACCT 5432 (Student groups program income) should be used. 

 


For more information contact Club Sports Director Brie Smith  [ Email ] or Club Sports Assistant Director Denisha Parks [ Email ]